Privacy & Data Protection

Your Privacy,Our Priority

We protect your institutional data and student information with enterprise-grade security and transparent practices that respect educational privacy.

Last updated: June 15, 2025

Effective from: June 15, 2025

Our Privacy Commitments

Built on trust, designed for educational institutions

Institution-First Privacy

Your school's data remains under your control with transparent practices that respect institutional autonomy.

Student Data Protection

Educational data is handled with the highest standards of privacy and security, following best practices for student information.

Secure Infrastructure

Enterprise-grade security with encrypted data storage, regular backups, and secure cloud hosting on Digital Ocean.

Clear Data Controls

Administrators have full visibility and control over institutional data with easy export and deletion options.

What Information We Collect

Complete transparency about the data we collect and how long we keep it

Institutional Information

Retention: Duration of service + 7 years
School name, address, and contact information
Institutional branding (logos, themes, colors)
Administrative contact details
Subscription and billing information
Institution preferences and configurations

Educator Data

Retention: Duration of employment + 3 years
Teacher names, email addresses, and professional details
Classroom assignments and subject specializations
Content distribution activities and preferences
Dashboard usage patterns and feature utilization
Professional development tracking

Student Information

Retention: Duration of enrollment + 3 years
Student names, grade levels, and class assignments
Academic performance and progress tracking
Assignment submissions and test results
Learning pathway preferences and bookmarks
Dashboard interaction and engagement metrics

Educational Content

Retention: Duration of enrollment + 1 year
Access logs for educational materials
Content interaction and engagement data
Assignment and test attempt records
Study progress and completion status
Personalized learning recommendations

Technical Data

Retention: 12 months from collection
Device information and browser details
IP addresses and access timestamps
Platform usage analytics and performance metrics
Error logs and debugging information
Security monitoring and access logs

How We Use Your Information

Data usage focused on educational outcomes and institutional success

Educational Analytics

Provide insights on learning progress, content effectiveness, and institutional performance metrics.

Content Delivery

Manage and distribute educational content, assignments, and assessments to appropriate users.

Institutional Branding

Customize platform appearance with your school's branding and maintain institutional identity.

Account Management

Authenticate users, manage access permissions, and ensure appropriate content access.

Platform Improvement

Enhance user experience, fix technical issues, and develop new educational features.

Security & Compliance

Protect against unauthorized access, maintain audit logs, and ensure platform security.

How We Protect Your Data

Enterprise-grade security measures designed for educational institutions

Data Encryption

All data is encrypted in transit using TLS 1.3 and at rest using AES-256 encryption

Access Controls

Role-based permissions ensure users only access data appropriate to their function

Regular Audits

Quarterly security audits and penetration testing to identify and address vulnerabilities

Backup & Recovery

Automated daily backups with tested disaster recovery procedures

Infrastructure Security

Hosted on Digital Ocean's SOC 2 Type II certified infrastructure with 24/7 monitoring

Data Minimization

We collect only the data necessary for educational functionality and institutional management

Your Data Rights

Complete control over your institutional and personal information

Access Your Data

Submit access request

Request a complete copy of all personal information we hold about you or your institution

Correct Information

Contact administrator

Update or correct any inaccurate personal or institutional information in our systems

Delete Data

Submit deletion request

Request deletion of personal information when no longer needed for educational purposes

Export Data

Request data export

Receive your institutional data in a structured, machine-readable format

Restrict Processing

Contact privacy team

Limit how we use your data while maintaining essential educational functionality

Withdraw Consent

Update preferences

Withdraw consent for optional data processing activities at any time

Cookies & Tracking

How we use cookies to enhance your educational experience

Essential Cookies

Session or 30 daysRequired

Required for platform functionality, authentication, and security

Analytics Cookies

Up to 2 yearsOptional

Help us understand platform usage and improve educational experiences

Preference Cookies

Up to 1 yearOptional

Remember your dashboard settings and institutional customizations

Cookie Management

You can manage your cookie preferences through your browser settings or our preference center. Note that disabling essential cookies may affect platform functionality.

Data Sharing & Third Parties

Limited, secure sharing only when necessary for platform functionality

We DO Share With:

  • • Digital Ocean: Cloud hosting infrastructure (data processing agreement in place)
  • • Analytics Providers: Anonymized usage data for platform improvement
  • • Security Services: Monitoring and protection against threats
  • • Legal Authorities: When required by law or to protect rights

We NEVER Share:

  • • Student personal information for marketing purposes
  • • Educational records with unauthorized parties
  • • Institutional data with competitors
  • • Personal information for commercial gain
  • • Data with social media platforms for advertising

Data Location & Transfer

Your data is primarily stored on Digital Ocean servers located in secure data centers. We ensure appropriate safeguards are in place for any cross-border data transfers and comply with applicable data protection regulations.

Privacy Contact & Support

Questions about privacy? We're here to help with transparent answers

Contact Our Privacy Team

info@aparailms.com
+91 (Customer Support Line)
Apar AI LMS
Bengaluru, Karnataka
India

Policy Updates

We may update this privacy policy from time to time. We'll notify institutional administrators of any significant changes via email and update the "Last modified" date above.

Last updated: June 15, 2025